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10 Expert Wedding Planning Tips Every Couple Needs to Know

6/28/2025

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Planning a wedding can feel overwhelming—but it doesn’t have to be! With the right guidance and expert advice, your big day can come together with style, grace, and (yes!) a lot less stress. As professional wedding planners, we’re here to help turn your vision into reality and make the entire planning process feel seamless and fun. Whether you're just starting or knee-deep in saved Instagram posts, here are 10 must-know wedding planning tips from the pros to keep you organized and inspired:

​1. Start with a Vision Board
Before diving into bookings, get clear on your style. Romantic garden party? Modern minimalist? Destination beach wedding? Collect inspiration on Pinterest or Instagram and begin to define your aesthetic. Your vision will shape every decision from venue to florals.

2. Set Your Budget—and Stick to It
This is the least fun part but the most essential. Decide early on who’s contributing and what your total budget is. Allocate funds to your top priorities—whether that’s food, fashion, or florals—and plan accordingly.

3. Hire a Wedding Planner Early
A professional wedding planner brings experience, vendor relationships, and logistical know-how that can save you time, money, and stress. Whether you need full-service planning or day-of coordination, a planner helps make sure everything runs smoothly. 

4. Book Your Venue First
Your venue impacts your date, guest count, and even your overall style. Book this early so you can lock in your dream location before popular dates get taken.

5. Stay Organized with a Planning Timeline
We recommend a 12-month checklist to help couples stay on track with decisions and deadlines. From dress fittings to tastings to sending invitations, a detailed timeline is key.

6. Choose the Right Vendors
Your vendor team can make or break the experience. Work with trusted professionals—especially for photography, catering, and floral design. Read reviews, ask questions, and go with vendors who match your vibe.

7. Don’t Skip the Seating Chart
We know it sounds stressful, but a seating chart helps guests feel welcome and reduces chaos at your reception. Pro tip: start with family tables and work out from there.

8. Consider a First Look
First looks are a great way to calm nerves and get beautiful photos out of the way early—giving you more time to enjoy cocktail hour with your guests!

9. Have a Backup Plan (Especially for Outdoor Weddings)
Always plan for the “what ifs.” If you're dreaming of an outdoor ceremony, be sure your venue has an indoor backup or tenting option.

10. Remember What Matters Most
It’s easy to get lost in the details, but at the end of the day, this is about celebrating your love. Enjoy the process and don’t forget to have fun along the way.


Need Help Planning Your Dream Wedding?
At Sweetly Paired, we specialize in creating unforgettable weddings with style, heart, and ease. From intimate elopements to large-scale celebrations, we’re here to guide you every step of the way.
📍 Based in Colorado ✨ Destination Wedding Planner
📅 Booking now for 2025/2026 weddings!
📞 Schedule your free consultation today!
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Hiring a Wedding Planner Is a Power Move—Here’s Why

6/22/2025

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Thinking of planning your own wedding?
​ Here’s why hiring a wedding planner is the smartest (and most stress-saving) move you can make for your big day.

Let’s cut to the chase: planning a wedding is a full-time job… and chances are, you already have one.
Trust us when we say: hiring a wedding planner is not an extra—it’s a power move.
Here’s why:

💼 1. You’re the CEO of This Wedding. We’re Your COO.
You get the vision. The style. The guest list. The vibe.
We take that and turn it into a seamless, scheduled, beautiful event—without the meltdown.
You dream it. We build it.

🧃 2. You Can’t Pour Champagne and Herd Vendors at the Same Time.
Do you really want to be the person cueing the DJ while trying to sip rosé and smile for photos?
Let’s be real: no bride wants to be behind the scenes on her own wedding day.
We’re there to handle the chaos (quietly) so you can enjoy the moment (loudly).

💸 3. We Keep Your Budget on Track (So You Can Spend Smart).
​
We help you avoid the “I accidentally spent $1,800 on custom napkins” mistake.
We know what’s worth the splurge, where to save, and how to stretch your dollars for maximum wow.

📋 4. We Manage the Details You Didn’t Know Existed.
  • Rain plans? Got it.
  • Shuttle timing? Handled.
  • Chair count vs guest count math? Yep.
  • Lighting logistics for golden hour portraits? Already planned.
You focus on the big picture. We obsess over the tiny details so you don’t have to.

🧘 5. You Deserve a Wedding Day That Feels Like a Vibe, Not a Checklist!
The best compliment we get?
“I didn’t worry about a single thing all day.”
Because your wedding should feel joyful, effortless, and 100% yours—not like a 12-hour event shift you forgot to clock out from.

Final Word? You’re the Bride. Not the Event Staff. Your job is to show up, feel amazing, and marry your person. Ours is to make sure everything else happens without a hitch.
So if you're ready for a calm, cool, professionally executed day that lets you actually be in love (and in the moment), we’re here to make that happen.

📆 Let’s chat
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Dear Bride, I See You Spiral-Planning at Midnight…

6/21/2025

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Dear Bride,
Hi.
It’s me.
Your friendly neighborhood wedding planner. I see you—up at 12:47 a.m., in bed, scrolling TikTok with one hand and frantically editing your guest list with the other. Your phone is at 3%, your brain is at 1%, and you’ve been trying to decide between blush and dusty rose for the past four hours. You are spiral-planning.
And girl… we are here to help.

Here’s What You Think You’re Getting Into:
  • A few vendor calls
  • Some Pinterest inspo
  • A dress appointment or two
  • Champagne toasts, tears of joy, and maybe a llama in a bowtie
What You’re Actually Getting Into:
  • 137 email threads
  • One cousin refusing to RSVP but still requesting a gluten-free option
  • A DJ who only plays EDM
  • A sudden interest in chair types you didn’t know existed (Chiavari? Ghost? Folding??)
I’m Just Saying… There’s a Better Way.
​You don’t have to plan this alone.
You don’t have to chase down vendors, track five payment schedules, and learn what a “BEO” is.
You don’t have to become the unpaid project manager of your own wedding day.
You need someone who can:
✅ Create a calm, beautiful timeline
✅ Handle your Aunt Linda’s seating complaints
✅ Fix things before you even notice they were broken
✅ And yes—politely remove that one groomsman from the bar before the ceremony
Let’s Turn Your Pinterest Board Into a Reality, you get to be the glowing, joyful, champagne-sipping bride.
I’ll be the one behind the scenes, quietly making sure the cake gets delivered, the candles stay lit, and your day stays stress free!
Deal?

📅 Book a free consult
💍 Let’s make wedding magic 
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✨ The 10 Things No One Tells You About Planning a Wedding (That a Planner Will)

6/19/2025

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As a wedding planner, I’ve seen it all—so I’m pulling back the curtain and sharing the things no one warns you about (but you’ll be so glad you knew).

 1. Your Simple Wedding Still Has 150 Decisions
Even micro weddings need floorplans, timelines, and floral choices. Simplicity doesn’t always mean easy—but with a planner, it can still be smooth.
2. Pinterest Can Be Your Worst Enemy
What looks great in a styled shoot might be impractical (or wildly expensive) IRL. A planner helps you edit inspiration into something achievable and beautiful. 🎨✨
3. Family Dynamics Show Up
Trust me: every family has opinions. A planner acts as a buffer so you can focus on what you want—without playing referee. 
4. “Day-Of Coordination” Isn’t Just One Day
Even basic coordination starts 4–6 weeks out. We confirm vendors, build timelines, and manage logistics—long before your wedding day arrives.
5. Budget Surprises Happen—Even to Organized Couples
There are hidden costs you won’t find on Pinterest (hello, delivery fees + overtime charges). A planner helps you anticipate them early. 
6. Your Venue Isn’t a Planner
They’ll unlock the doors, but they won’t create your timeline, cue your music, or fix a dress strap. That’s your planner’s job—and we love it. 🎶
7. Vendors Love Working with Planners
When you hire a planner, your entire vendor team breathes easier. We communicate clearly, keep everyone on track, and solve problems before they happen.
8. Timeline = Everything
You can have the best vendors in the world—but without a strong timeline, even the dreamiest day can feel chaotic. We create flow and ease behind the scenes.
9. Something Will Go Off-Script
A late shuttle, missing boutonnière, sudden rain? A planner handles it all before you even notice. ☔💼
10. Your Only Job Should Be to Be Present
You deserve to feel joy—not stress—on your wedding day. A great planner protects that experience for you.
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Why Hiring a Wedding Planner is the Best Gift You Can Give Yourself

6/18/2025

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 Thinking about hiring a wedding planner? Here’s why it’s the smartest decision you can make for a stress-free, beautifully designed wedding day.

💡 Planning a Wedding? Here’s Why You Don’t Have to Do It Alone

You’re engaged—congratulations! 
Now what?
If you’ve started Googling “how to plan a wedding without stress,” you’re already ahead of the game. Wedding planning is exciting—but it can also be a lot. Between budgets, guest lists, vendor calls, and trying to make it all look beautiful, it’s easy to feel overwhelmed. That’s where a wedding planner comes in—your creative partner, professional organizer, and calm in the chaos.
🧾 What Does a Wedding Planner Actually Do?
More than just timelines and clipboards—we’re your peace of mind. 🕊️
As your wedding planner, I help you:
  • 🎨 Define your wedding vision + bring it to life
  • 🤝 Connect with trusted vendors who match your vibe and budget
  • 📅 Build a custom planning timeline
  • 📑 Handle contracts + logistics so you don’t have to
  • 🎤 Coordinate every moment on the big day
Whether you’re planning a local celebration or a destination “I do,” I make the process fun, organized, and stress-free.
✨ Top 5 Reasons to Hire a Wedding Planner
  1. You’ll Save Time (and Sanity) 
    Wedding planning can feel like a second job. I take care of the behind-the-scenes so you can stay excited—not exhausted.
  2. Budget Management 
    I help you make the most of your money by avoiding common mistakes and recommending vendors who are worth it.
  3. Design + Details Done Right 
    From dreamy tablescapes to seamless timelines, I turn your ideas into a cohesive, beautiful reality.
  4. Day-Of Coordination Is Essential 
    You shouldn’t be answering calls or fixing seating charts on your wedding day. I’ve got it handled—so you can fully enjoy it.
  5. You Deserve to Enjoy This Season 🥂💖
    Being engaged should feel exciting, not overwhelming. Let me handle the details while you soak in every magical moment.
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June 16th, 2025

6/16/2025

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Planning a destination wedding? Here’s your go-to guide packed with tips, a checklist, and advice from a wedding planner to make your big day abroad absolutely perfect.
You’ve said "yes!"—and now you’re dreaming of saying "I do" on a white-sand beach, a vineyard in Italy, or a romantic mountaintop. A destination wedding is the perfect way to combine your love of travel with the most meaningful day of your life. But let’s be honest: planning from afar can feel overwhelming.

As a professional wedding planner, I’m here to share expert advice, time-saving tips, and a destination wedding checklist that’ll make the process smoother, more fun, and totally stress-free.

🧳 Step 1: Choose the Perfect Destination
When searching for the best destination wedding locations, think about:
- Guest Accessibility– Is it easy to get to?
- Season & Weather – Research the best time of year to marry in your dream location.
- Local Marriage Laws – Some countries require documents, translations, or residency periods.

Top trending destinations in 2025:
Mexico, Italy, Greece, Costa Rica, and Morocco.

📅 Step 2: Plan Early and Book Key Vendors
When should you start planning a destination wedding?
Ideally, 12–18 months in advance. This gives you time to:
- Book your wedding venue and block out accommodations.
- Hire a local or travel-savvy wedding planner who understands logistics.
- Secure a photographer, officiant, and florist early.

Pro Tip: Consider hiring a planner who specializes in destination weddings and can help coordinate vendors abroad and handle communication.

✅ Your Destination Wedding Checklist
Here’s a quick snapshot of key to-dos:
- [ ] Choose a location and wedding date  
- [ ] Book venue and accommodations  
- [ ] Hire a destination wedding planner  
- [ ] Send save-the-dates (8–12 months out)  
- [ ] Research legal marriage requirements  
- [ ] Book flights and transportation  
- [ ] Plan welcome bags & excursions  
- [ ] Create a wedding website with travel info  
- [ ] Pack your wedding attire early  
- [ ] Enjoy every second—this is your moment!

💡 Tips for a Stress-Free Destination Wedding
1. Simplify Your Guest List
   Not everyone can travel—focus on your inner circle.

2. Consider an All-Inclusive Resort
   Built-in vendors and packages can save you money and time.

3. Go Digital  
   A wedding website with travel details, RSVP links, and itineraries is a must.

4. Plan a Welcome Event
   Whether it’s a sunset cruise or a beach bonfire, this adds a personal touch to the trip.

5.Schedule a Pre-Wedding Planning Trip
  If possible, visit your destination 6–9 months ahead to tour venues, taste food, and meet vendors in person. It’ll give you peace of mind and help fine-tune the details—plus, it’s a great excuse for a mini getaway!

✈️ Destination Wedding FAQs
How much does a destination wedding cost?
The average ranges from $10,000–$35,000 depending on location, guest count, and travel costs—but often it’s less expensive than a traditional hometown wedding.
Do I need a wedding planner for a destination wedding? 
Yes! A destination wedding planner saves time, handles language barriers, manages local vendors, and ensures your vision is brought to life—even from thousands of miles away.

Ready to Start Planning?

Whether you're dreaming of a boho beach elopement or a luxurious castle celebration, a destination wedding can be as magical as it is meaningful—with the right planning support.

Need help getting started? I offer custom planning packages designed to guide you through the entire process—from vision boards to vendor bookings.

Let’s turn your dream wedding into a seamless, unforgettable celebration. ✨
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Destination wedding planners & Travel Agents

3/13/2022

1 Comment

 

You should hire a planner who is also your travel agent! Here's why...

Your destination wedding in Mexico is a great way to maximize a tight budget, as the guests' rooms subsidize your wedding costs. A wedding in the states at a traditional venue can cost up to 3 times more for the same, or less exciting, guest experience. We walk your through the whole destination wedding planning process, from travel planning through event design and vendor and venue selection. When your planner is also your travel agent, there is one planning mind behind the entire guest experience. This means that the experience will be seamless, and stress-free. 

We are wedding planners and travel agents - we make the process seamless for your guests to travel and celebrate with you. 
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Things we help with: 
  • Contract negotiations - we negotiate with hotels for your room block as well as wedding event contracts. We work for you, and make sure you get the best terms.
  • We find you the best vendors that are not only bang-for-your-buck, but they also are the best at what they do. 
  • We help manage all of your guests' reservations in the block, and airport transfers. 
  • We build you a custom wedding website where your guests can RSVP and ask questions. 
  • We design the event around you and your desires. Your event should be reflective of you, and your tastes! 
  • We manage all details, and keep you from stressing about forgotten details or issues that arise.

Things a resort planner does: 
  • They work for the resort, not you. Their interests lie with the hotel's best interest. 
  • They have preferred vendors because the vendors pay the resort large kickbacks. 
  • The resort's team is there to make it as easy on the resort as possible, which is why every wedding seems the same. 
  • While important to the planning process - as they are our link to the resort's system, and awesome to have on our side, they are NOT wedding planners. 

The cost of a destination wedding at some of our favorite resorts is lower than a traditional domestic venue by half, if not more! We're happy to help you find just the right destination for your wedding. 
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Christine & MAX- Breckenridge

3/27/2020

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CHRISTINE & MAX BRECKENRIDGE TEN MILE STATION ​- Wildflowers, Rustic, Mountains! 

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Christine & Max's wedding at Ten Mile Station was SO pretty - and the vendor team killed it all day long! The Olive and Poppy did a great job with floral, and Valeria Heine did an awesome job with the wedding photos. They had a wildflower look, with farm tables, a super cute ring doggie... and an awesome dessert display from Yours Truly Cupcake. We loved all of the details that Valeria captured - from Christine's STUNNING engagement ring and lace dress to the awesome wooden faced watch that Max wore with his floral tie. Have A Seat did the edison bulb chandelier and the birch arch that they used as their ceremony backdrop. It looked awesome with the mountain behind it! Riley the ring dog - WOW. She was a beautiful bridesmaid, and in addition, was the sweetest, most well-behaved pupper ever! We actually did their seating chart and their table names custom - activities like Skiing, Biking, etc were their table names. 
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Sweetly Paired Wishes all newly engaged couples a HUGE congrats!

2/15/2020

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Yay, so you got the ring! What next? Here are some good steps to follow so the beginning of the planning process is smooth, and sets you up for success! 

It's really exciting when things happen to change the course of your life - and getting engaged is certainly one of those times. We work with tons of newly engaged couples to find dates, venues, and get on the path to planning their curated, experiential wedding... but there are lots of couples who find pitfalls instead of rainbows - and here are some tips to avoid having a stressful beginning to your wedding planning process! These are 6 tips to help you start off on the right foot with planning your wedding! 
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 Wedding Planning Tip #1:
Hire a wedding planner right away, don't wait until you have a venue and a date! The planner can help you find a venue, because they know the venues' rules, needs, costs, and pros and cons like the back of their hands.... or at least WE do! We have multiple lead planners on the team, so you won't be limited by date by hiring us first - You'll get the full force of our team's expertise in Colorado's wedding venues, and have an awesome planning team by your side the entire way! 
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Wedding Planning Tip #2
Set your budget with your planner BEFORE venue hunting. This allows you to not find yourself what we call 'venue poor' - The wedding equivalent of being 'house poor'. This occurs when you spend too much of your budget in one place. If you don't know your budget yet, and start touring venues - you could end up in big trouble. A good wedding planner can help you sort out your budget, and understand the implications to guest experience if you do decide to splurge in a certain category - and this includes venues! 
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Wedding Planning Tip #3
​Take your planner venue hunting! This may (or may not) cost you a little extra, depending on the package you choose with the planner - but it's worth it. They know all of the ins-and-outs of the venues, including all the blemishes that the venue sales person won't show you. They know when it's a difficult space to work in, or if the staff at the venue is amazing and easy to work with or a mess and constantly replacing sales and operations staff. These things make a huge difference in your planning experience, as well as the guests' experience on the day or weekend of your wedding! 
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Wedding Planning Tip #4 - 
Give yourself time! Most weddings take 12-18 months to plan. You can plan faster than that, of course, but know the stress of making all those decisions can weigh on you and your relationships. We can plan a wedding for 150 people and 100k budget in a month... but the decisions have to be made in like a week. An average wedding takes hundreds of hours to plan, because it takes some thinking to make all of the decisions that weddings and events require. Think about how you make decisions, and how your fiancee does... and how that will affect any other decision makers in the process.. I know 6 months sounds like forever away, but truly, it's right around the corner! 
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Wedding Planning Tip #5
Choose your date carefully! You have already considered other important days in your lives - birthdays, holidays, months you love or hate, etc. Now think through the date with another lens. What will the weather be like? Are you wanting the leaves to be green? fall-colored? covered in snow? What experience do you want your guests to have? Keep these things in mind: 
  • Fridays and Sundays are often less pricey than Saturdays, and more often available. 
  • Off-season dates can be cheaper, but weather and other factors are why! Think that through before booking an off-season date. 
  • It can be tempting to go for half-days or shorter time periods for price, but keep in mind what that may do to your timeline! 
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Wedding Planning Tip #6 - 
Don't fall into the all-inclusive trap - unless you're in Mexico! This is a huge trap. There seems to be an uptick in all-inclusive venues - handling everything from the food and beverage to the DJ, officiant, photographer, and flowers. What you're really getting with these venues is what EVERY wedding they've done before you, and every one after has gotten... all packaged in a boring, repetitive box! 
  • The food is bad. Like memorably bad. Almost infallibly. They have no reason to make it better, you guys. No competition. 
  • The images look like a 1990 flash-photography wedding. They use the cheapest photographers, and pay them crap. You're better off finding a photographer on your own, and curating your look with them. Getting to know them, and getting comfortable with them. 
  • The looks are dated, and boring. Trust me, an experienced planner and designer can do so much more with less!  
​Moral of this story - hire a wedding planner at whatever level you can afford. 
  • ​They are worth their weight in gold. They often save you as much as their fee costs in not making mistakes, getting the right vendors for you r budget, and showing you cost-saving tips and tricks! 
  • Whether it's us or another planner - They're the only person in your day who has your best interest at heart in EVERY decision that's made. 
  • Planners are a wealth of knowledge - it's why they do what they do. They know all the things, and all the people. That's part of what you're buying with a wedding planner's services! 
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BRIGHT colorful summer wedding at Stanley Hotel

2/9/2019

1 Comment

 

Brandy & David got married at the Stanley! Estes Park Wedding Planner Sweetly paired

Check out Brandy & David's beautiful wedding at the Stanley Hotel! They had an awesome vendor team, and a perfect weather day! (Not that Colorado's weather isn't nearly always perfect!)... They came in as a destination wedding - They live in Oklahoma, and chose Estes Park for their day. The Stanley served them delicious food, awesome bar service, and their vendor team worked to make sure the look was perfect! They chose the Stanley Concert Hall for the reception and Longs Peak Lawn for ceremony. 
Sweetly Paired - Planning & Rentals & Stationery
Ashley Kidder Photo - Photography
The Olive and Poppy - Floral Design & Decor
Have a Seat Colorado - Geometric Wedding Arch
La Tavola Fine Linens - Awesome Velvet Linens (we help with that!!)
Venue - The Stanley Hotel
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    Author

    Lilli Black is a wedding coordinator, planner and designer in Denver Colorado. She works in Denver, as well as all over Colorado. She has been in the wedding industry for many years, and has planned more than 1000 weddings in Colorado. 

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