What does a day of coordinator do?
First things first - Lets straighten out some language. A "day-of" planner is a total misnomer. Your wedding coordinator should be so much more than that! A wedding coordinator usually starts work on your wedding 30 days out from your big day at the walkthroughs. We actually start about 6-8 weeks out at Sweetly Paired - to take more of the stress of planning off of you. See our services page for more detail!
Your wedding coordinator or planner is the person in your day who has your best interest at heart in EVERY decision they make. Your other vendors care about your day, of course, but they have the best interest of their part of the day in the forefront of their mind. The photographer is not worried about your salad being wilty, they want you to have the best photos possible. Your DJ is focused on entertainment. Flowers are not important to him. Your caterer doesn't care if you get that perfect lighting for that bridal portrait... they are focused on making sure your guests eat on time. The venue coordinator has the venue's best interests at heart. That's what they are SUPPOSED to be doing. All of them have their area of expertise, and they excel in that area. You need that day of coordinator to balance all of those experts and make sure things run smoothly and balanced between them.
- Your coordinator takes over so you can stop worrying about the details. You should be getting lost in the moment, not worrying about where the guestbook should go!
- Your "day of coordinator" actually takes over your logistics at 2-6 weeks out, depending on the coordinator.
- She will assume the role of vendor management, answering questions, handling details, and filtering small questions away from you so you can focus on your mental health the few weeks before the big event.
- The wedding coordinator will handle the timeline generation and facilitation, manage the schedule, work with your vendors to create the best schedule that benefits all the players. She will make sure you and your vendors know where to be, and when to be there.
- Your family, your maid of honor, and YOU should not be working at your wedding. You should be GUESTS at your own event. Your coordinator should make sure that you feel that way!
- Your coordinator can help with all your items - from setting up place cards to picking up the cupcakes. Sometimes that comes with additional charges, sometimes not! Just check to make sure your needs are covered.
- Your coordinator is NOT your caterer. They shouldn't be setting up every chair filling water glasses, or clearing plates. They are the manager. Not the waiter! Most coordinators (us included!) have staff they can bring in to help with whatever you need! We have staffers we hire in for $25-50 an hour that help with whatever setup, tear-down, and service we need.
If you have more questions - reach out! We're happy to help. We coordinate weddings all over Colorado! firstname.lastname@example.org