Category: Day Of Coordination

Colorado Wedding Planners - Why Hire a Wedding Coordinator?

5/13/2018

What does a day of coordinator do?

Why hire a day of coordinator? If you're reading this, you are probably planning your own wedding, and love handling all the details of designing and creating your event... from the cake flavors to the flower colors... to the cute succulent wedding favors you're giving your guests. You have Pinterest pulled up on every device you own all day long, and love all the ideas that you run across on all the wedding blogs and in those gorgeous magazines. You have this planning thing down, and that means your wedding is going to be lovely and memorable! But do you really want to be handling the details on the day of your event? Stressing about vendors being on-time and your bridesmaids walking down the aisle at the right time while you're hiding in the wings for your turn to come down the aisle? You deserve a break after all the planning and choosing. THIS is what a day-of-coordinator is for. HERE is another article from Huff Post on day-of coordination.

First things first - Lets straighten out some language. A "day-of" planner is a total misnomer. Your wedding coordinator should be so much more than that! A wedding coordinator usually starts work on your wedding 30 days out from your big day at the walkthroughs. We actually start about 6-8 weeks out at Sweetly Paired - to take more of the stress of planning off of you. See our services page for more detail!

Your wedding coordinator or planner is the person in your day who has your best interest at heart in EVERY decision they make. Your other vendors care about your day, of course, but they have the best interest of their part of the day in the forefront of their mind. The photographer is not worried about your salad being wilty, they want you to have the best photos possible. Your DJ is focused on entertainment. Flowers are not important to him. Your caterer doesn't care if you get that perfect lighting for that bridal portrait... they are focused on making sure your guests eat on time. The venue coordinator has the venue's best interests at heart. That's what they are SUPPOSED to be doing. All of them have their area of expertise, and they excel in that area. You need that day of coordinator to balance all of those experts and make sure things run smoothly and balanced between them.

Your coordinator takes over so you can stop worrying about the details. You should be getting lost in the moment, not worrying about where the guestbook should go!
Your "day of coordinator" actually takes over your logistics at 2-6 weeks out, depending on the coordinator.
She will assume the role of vendor management, answering questions, handling details, and filtering small questions away from you so you can focus on your mental health the few weeks before the big event.
The wedding coordinator will handle the timeline generation and facilitation, manage the schedule, work with your vendors to create the best schedule that benefits all the players. She will make sure you and your vendors know where to be, and when to be there.
Your family, your maid of honor, and YOU should not be working at your wedding. You should be GUESTS at your own event. Your coordinator should make sure that you feel that way!
Your coordinator can help with all your items - from setting up place cards to picking up the cupcakes. Sometimes that comes with additional charges, sometimes not! Just check to make sure your needs are covered.
Your coordinator is NOT your caterer. They shouldn't be setting up every chair filling water glasses, or clearing plates. They are the manager. Not the waiter! Most coordinators (us included!) have staff they can bring in to help with whatever you need! We have staffers we hire in for $25-50 an hour that help with whatever setup, tear-down, and service we need.

If you have more questions - reach out! We're happy to help. We coordinate weddings all over Colorado! love@sweetlypaired.com

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our services - colorado wedding planner - Denver wedding planner

10/18/2015

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Full Service Planning

Event Design - We can design your event from top to bottom, so your guests have a cohesive experience from the moment they arrive, to the last song and even through the after wedding brunch. PORTFOLIO - See our work!
Venue Selection - We know Colorado's venues like the back of our hands, and can help you choose the right one for you and your event! BLOG POST about wedding venues!
Creative Partner Selection - We have a huge network of partners in the industry, and can help you find the right team to make your day go smoothly! We'll meet with you and the partners to make sure you're making the best decisions for you and your event.
Experienced Team - We have a full-scale event team with many years of experience to make your day run smooth and make sure you're not lifting a finger... except your ring fingers, of course!
Get Your Stuff In and Out - You'll have things like the guestbook, flutes, etc that you'll need to get to the venue, and your guests will bring you lots of treasures to take home! We'll help make sure all of that happens for you!
Two or More Planners Onsite - We always operate as a team, so your day will include a lead planner and at lest one assistant. We are very focused on service, so the more complicated your event, the more team we have on staff. Check out our reviews here!
Timeline Generation and Execution - We will help you to make sure that your timeline is realistic and manageable, and we'll execute it on the day of - making sure your vendors all know exactly what they should be up to, and when they should be doing it!
Floor Plan and Seating Chart - We can build your to-scale floor plan so we make sure the design works in the space. We even create a 3D rendering of the room for you! We help you to create the seating chart as well. We can even help with printing!

Day Of Coordination

Month-of-Planning - This service is named poorly by the industry. We work with you for the last 6 weeks before the wedding to generate timelines, do the 30 day walk through, facilitate the rehearsal, and coordinate your vendor team.
Day Of Management - The day of your wedding ca be very stressful if you don't have someone making sure all the moving parts are working together seamlessly.
Timeline Generation and Execution - We will help you to make sure that your timeline is realistic and manageable, and we'll execute it on the day of - making sure your vendors all know exactly what they should be up to, and when they should be doing it!
Get Your Stuff In and Out - You'll have things like the guestbook, flutes, etc that you'll need to get to the venue, and your guests will bring you lots of treasures to take home! We'll help make sure all of that happens for you!
A Little More - In case you need a little more help than what we do for day of... we offer planning hours to help you as much or as little as you need.

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Colorado Wedding Planners - Why Hire a Wedding Coordinator?

What does a day of coordinator do?

our services - colorado wedding planner - Denver wedding planner

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